Privacy policy

1. Introduction

This Privacy Policy explains how Rowington Village Hall (“we”, “us”, “our”) collects, uses, and protects your personal data when you:

• Visit our website rowingtonvillagehall.co.uk (“the Website”)
• Make an enquiry or booking for the Venue
• Communicate with us

We are committed to protecting your privacy and handling your data transparently and in accordance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Information We Collect

We may collect and process the following types of personal data:

2.1 Information You Provide

• Name
• Email address
• Phone number
• Booking details (e.g. date, time, event type)
• Any additional information you provide in correspondence

2.2 Automatically Collected Data

When you use the Website, we may collect:

• IP address
• Browser type and version
• Pages visited and time spent on the Website
• Device and usage information

2.3 Cookies

We may use cookies and similar technologies to improve your experience.
You can control or disable cookies through your browser settings.

3. How We Use Your Information

We use your data for the following purposes:

• To respond to enquiries and manage bookings
• To communicate with you regarding your hire of the Venue
• To improve our Website and services
• To comply with legal obligations

We will only use your data where we have a lawful basis to do so, including:

• Performance of a contract (e.g. managing your booking)
• Legitimate interests (e.g. improving our services)
• Legal obligations

4. Sharing Your Information

We do not sell your personal data.

We may share your data with:

• Service providers (e.g. IT or website hosting providers)
• Professional advisers where necessary
• Authorities or regulators where required by law

All third parties are required to respect the security of your data.

5. Data Retention

We will retain your personal data only for as long as necessary to:

• Fulfil the purposes it was collected for
• Comply with legal, accounting, or reporting requirements

When your data is no longer required, it will be securely deleted or anonymised.

6. Data Security

We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, or misuse.

7. Your Rights

Under data protection law, you have rights including:

• The right to access your personal data
• The right to correct inaccurate data
• The right to request deletion of your data
• The right to restrict or object to processing
• The right to data portability (where applicable)

To exercise any of these rights, please contact us using the details below.

8. Third-Party Links

The Website may include links to third-party websites.
We are not responsible for their privacy practices, and you should review their policies separately.

9. Changes to This Policy

We may update this Privacy Policy from time to time.
Any changes will be posted on this page.

10. Contact Us

If you have any questions about this Privacy Policy or how your data is handled, please get in touch via the Contact Us page.

Our full postal address is:

Rowington Village Hall
Rowington Green
Warwick
CV35 7DB